How to Plan a Hotel Wedding


Recent years have seen more and more couples forego the traditional practice of holding the ceremony and reception in different locations. Instead, many brides and grooms-to-be are choosing to hold their wedding festivities in a deluxe hotel wedding venue setting. If this sounds good to you, why not check out this guest post from The Dunloe Hotel to learn everything you need to know about planning a hotel wedding.

What Are the Benefits of a Hotel Wedding?

Hotels that are established wedding venues will generally be quite expansive, giving you all the space you need for every part of the wedding. Also, if you prefer a more intimate occasion, you will still have a wonderful backdrop.

Depending on the weather forecast and the season, you might be able to have a scenic ceremony outdoors (or at least undercover). Depending on its location, the ceremony could be set to a picture-perfect natural backdrop.

Going with a hotel wedding venue means that you can minimise the need for transportation. Instead of trying to get from one place to another, organising transport and needing to co-ordinate it so that it all arrives on time, staging every activity on the one site will save a lot of hassle, money and time – for you and your guests.

Hotel weddings also usually provide a top-quality food experience for guests. As your hotel will almost certainly have a high-quality restaurant and dedicated chefs on site, they will easily source the best ingredients to suit your menu and they will know how to prepare it so that it tastes its finest.

If you have many guests travelling from far and wide to attend the wedding, you immediately have a place to accommodate all of them. Assuming you book far enough in advance, you can book as many rooms as you need and it saves your guests the hassle of needing to search for somewhere to stay.

Hotels will have a range of activities in which guests can partake in the days and hours before and after the wedding. This could be especially helpful if you have young children on your guest list who can enjoy supervised games on the day of the ceremony so that they’re not hanging around for long periods getting bored.

Hotels who have hosted many weddings previously will be very experienced in the planning process and can provide great reassurance to couples who may be nervous about their wedding planning.

Hotel Wedding Planning Checklist

Location: A picture-perfect setting always makes for a perfect venue for hotel weddings. If the site of the hotel is truly magnificent and/or it has a wonderfully scenic backdrop, think about where you might go for photography.

Budget: Obtain a full unit cost from the hotel for everything involved in the ceremony and reception. Also, be mindful that the day of the week and time of the year that you’re seeking for your wedding could impact on the final cost, as high-demand days or seasons will incur a higher cost.

● Area(s) for ceremony/reception: Restaurants, function rooms and patios can all make for ideal spaces for a wedding venue. Choose one that’s appropriate for the number of guests that will be attending and check with the hotel to see if it can be closed off to other hotel guests, as some areas might need to be left open for others to pass through.

● Room booking: If you expect to have a lot of guests travelling long-distance for the wedding, consider block-booking multiple rooms well in advance so that everyone who needs it can be accommodated. You could get a discounted rate for block-booking rooms, although cancellation and amendment policies may be more stringent, so it’s best to check with your hotel.

● Suppliers: Hotels are likely to have a list of preferred suppliers for services such as catering, photography and florists. You might already have chosen specific suppliers, but if there are some gaps to be filled, the hotel could nudge you in the direction of someone they trust.

● Itinerary: It’s a good idea to draft a rough itinerary early in the wedding planning process and share this with the hotel so that they can work with it as smoothly and effectively as possible. The sooner you can tie down certain areas for certain times (e.g. a restaurant for the rehearsal dinner, a bridal suite for getting ready), the smoother that everything will go on the day.